Members’ Entry Rules for the Summer Exhibition

Process of entry:

Entry to the Summer Exhibition is by means of the online Entry Form which you should complete accurately.

Completed Entry Forms shall be submitted online by Thursday 13 April.

If for any reason a work previously entered on an Entry Form is not submitted, you must inform the Summer Exhibition Office in writing at least one week before the delivery date for works.

Framing and glazing

The Royal Academy cannot accept any liability for damage to works that are not submitted in accordance with the requirements set out in these Entry Rules. For full details of the limitations of liability, refer to the Terms and Conditions of Entry for Members.

All two-dimensional works submitted must be framed in a separate frame. The use of simple, neutral coloured frames is strongly encouraged.

Soft padding must be added to all corners of your work.

Frames must have no projections or hanging fixtures on the reverse. The Royal Academy will affix attachments to the frame and will not be liable for any scratches or scuffs that appear on frames during the ordinary course of handling.

In the event that a work is submitted unframed, this will be strictly at your own risk.

Diptychs and triptychs should be submitted as one work. They must be securely fixed together with a baton running across the back of the work. The artist’s name and the work title should be inscribed on the reverse of each section of the work, together with the number of each part (e.g. Part 1 of 3). Instructions for the display of the work must be clearly set out on the reverse of the work.

Works of architecture

A work of architecture may consist of several drawings or models of one project. They must be mounted on a single backing, contained within one frame or included within one model case.

Architectural models must be encased.

Architectural designs must be correctly credited, and should normally be submitted under the name of the designer. Drawings by an artist other than the designer must be inscribed as follows: ‘Designed by Name of Architect or Name of Firm, Drawn by Name of Draughtsman.’

Inadmissible works

The following types of work are inadmissible:

  • where the total area of all two-dimensional works submitted exceeds 80 square feet;
  • works that have already been exhibited in a major institution in London (excluding prints);
  • editions of sculptures cast in materials that are different to the materials of the exhibited works;
  • printed reproductions of original artworks; or
  • works that contain noxious or toxic substances, have flammability below 50°c or incorporate dangerous electrical appliances.

Pricing of works and sales procedure

Prices of works for sale, provided on the Entry Form, will be printed in the Summer Exhibition List of Works and the online List of Works. No changes to prices stated in the Entry Form may be made after the Entry Form has been submitted. Prices supplied in the Entry Form shall take into consideration the RA commission plus VAT, as outlined in the Terms and Conditions of Entry for Members.

All prices stated in the Entry Form should include UK postage and packing for sending unframed editions of prints to purchasers.

When selling an edition of an artwork, the print shall be made available to the purchaser promptly after the completion of the sale.

Purchasers must be contacted promptly to complete the sale of the work and the purchaser must be kept fully informed of the progress of the sale.

Deposits for any work for sale may be taken in person at the Royal Academy sales desk or over the telephone. If your work is for sale and it is an unframed edition the RA will also offer the facility for the payment of deposits online via the RA website. Please note that all telephone and online sales are subject to special regulations for ‘distance sales’ under the Consumer Contracts (Information, Cancellation and Additional Charges) Regulations 2013. Please refer to the Terms and Conditions of Entry for Members (in particular clause 6).

Delivery of works

Works shall be delivered on Wednesday 10 May 2017 between 8am and 5pm.

Crates cannot be stored by the Royal Academy.

Transportation will not be organised by the Royal Academy and expenses associated with transportation shall not be borne by the RA.

Collection dates and times

Exhibited works must be collected between Saturday 26 August and Friday 15 September 2017 inclusive.

Opening hours throughout the collection period will be Monday to Friday from 8am and 4pm, Saturday 9am to 4pm. Closed on Sundays and Bank Holidays.

Please refer to the Terms and Conditions of Entry for Members for full details.

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