Entry Rules to the Summer Exhibition

Process of entry:

The first stage of entry to the Summer Exhibition is by means of digital photographs which you should submit online for the first round of the selection process.

The deadline for purchasing and submitting your entry online, including images, is 23:59 (GMT) on Wednesday 15 February 2017. Entries cannot be submitted after the deadline.

The Selection Committee will then shortlist up to 4,000 entries to be delivered to the Academy for a second round of judging.

Shortlisted works from the first round of judging will be announced on Thursday 16 March 2017.

If your work is still being considered after the second round of judging, notification will be sent to you on Thursday 18 May 2017. The final list of exhibitors for the Summer Exhibition will be announced on Saturday 27 May 2017.

Selection Committee

All submitted digital images of works, and shortlisted works, will be placed before the Summer Exhibition Selection Committee. This year’s Committee comprises the following Royal Academicians:

Ann Christopher

Eileen Cooper

Gus Cummins

Bill Jacklin

Farshid Moussavi

Fiona Rae

Rebecca Salter

Yinka Shonibare

The Royal Academy reserves the right to replace any member of the Selection Committee at its discretion.

The Selection Committee may decide to accept or reject any work submitted for the Summer Exhibition at its sole discretion. The Selection Committee’s decision is final.

Framing and Glazing

The Royal Academy receives many thousands of works for the Summer Exhibition and cannot accept any liability for damage to works that are not submitted in accordance with the requirements set out in these Entry Rules. For full details of the limitations of liability, refer to the Terms and Conditions for Entry to the Summer Exhibition.

All two-dimensional works submitted must be framed. The use of simple, neutral coloured frames is strongly encouraged. Metal, glass and perspex clip frames are not acceptable.

You must add soft padding to all corners of your work.

Frames must have no projections or hanging fixtures on the reverse. The Royal Academy will affix attachments to the frame should the work be chosen for the Exhibition and will not be liable for any scratches or scuffs that appear on frames during the ordinary course of handling.

In the event that you choose to submit an unframed work, this will be strictly at your own risk.

Diptychs and triptychs should be submitted as one work. They must be securely fixed together with a baton running across the back of the work for the judging process. The artist's or creator's name and the work title should be inscribed on the reverse of each section of the work, together with the number of each part (e.g. Part 1 of 3). Instructions for the display of the work must be clearly set out on the reverse of the work.

Entering works of Architecture

A work of architecture may consist of several drawings or models of one project. They must be mounted on a single backing, contained within one frame or included within one model case.

Architectural models must be encased.

Architectural designs must be correctly credited, and should normally be submitted under the name of the designer. Drawings by an artist other than the designer must be inscribed as follows: ‘Designed by Name of Architect or Name of Firm, Drawn by Name of Draughtsman.’

If a work is entered on behalf of an architectural practice please contact the Summer Exhibition office so we can ensure that the practice name, a contact name at the practice, the designer's name and any other relevant credit line is added to the entry.

Inadmissible Works

The following types of work are inadmissible:

  • works that are over the specified size limit of 244 x 350cm (excluding sculpture and architectural models, where any one part of a large sculpture or architecture model should not exceed 200cm on the longest side and the total weight may be no more than 3,000kg when packed);
  • works that have already been exhibited in a major institution in London (excluding prints);
  • printed reproductions of original artworks;
  • works that contain noxious or toxic substances, have flammability below 50°c or incorporate dangerous electrical appliances;
  • editions of sculptures cast in materials that are different to the materials of the exhibited work.

Pricing of Works and Sales Procedure

Prices of works for sale, provided on the Entry Form, will be printed in the Summer Exhibition catalogue. No changes to prices stated in the Entry Form may be made after the Entry Form has been submitted. Prices supplied in the Entry Form shall take into consideration the RA commission plus VAT, as outlined in the Terms and Conditions of Entry into the Summer Exhibition.

All prices stated in the Entry Form should include UK postage and packing for sending unframed editions of prints to purchasers.

When selling an edition of an artwork, the print shall be made available to the purchaser promptly after the completion of the sale and in accordance with the distance selling rules if applicable.

Purchasers shall be contacted promptly to complete the sale of the work and the purchaser must be kept fully informed of the progress of the sale.

Deposits for any work for sale will be taken in person at the Royal Academy sales desk or over the telephone. If your work is for sale and it is an unframed print the RA will also offer the facility for the payment of deposits online via the RA website. Please note that all telephone and online sales are subject to special regulations for 'distance sales' under the Consumer Contracts (Information, Cancellation and Additional Charges) Regulations 2013. Please refer to the Terms and Conditions for Entry to the Summer Exhibiton (in particular clause 9).

Delivery of works

Works should only be delivered to the RA if they have been shortlisted after the first round of judging from digital images and after specific instruction to do so from the RA. Notification will be sent by email requesting that works should be delivered on a specified day. The date you deliver your shortlisted artwork will depend on the type of work you have submitted.

Sculpture

Tuesday 9 May

8am – 7pm

Architecture (Models and Wall-Based Works)

Wednesday 10 May

8am – 5pm

Artist's Book, Drawing, Painting, Photograph, Print, Mixed Media, Watercolour

Thursday 11 May

10am – 7pm

Friday 12 May

8am – 5pm

Audio-visual work must be posted to the Royal Academy, addressed to Summer Exhibition, on a DVD or sent via Hightail/WeTransfer by Tuesday 16 February.

Works delivered outside of these times will not be accepted.

Works sent by courier directly to the Royal Academy will not be accepted.

However, some transport agents may agree to receive works sent to them by post and to deliver them to the Royal Academy, unwrapped, on the appropriate days.

Works must be unpacked before they are handed over to the Royal Academy's Art-Handlers. Crates cannot be stored by the Academy.

For sculpture and architecture models you should not deliver display plinths for your entry. Plinths will be provided by the Royal Academy for exhibited work. If your sculpture or architecture model has specific requirements for display, please contact us.

Transportation will not be organised by the Royal Academy and expenses associated with transportation shall not be borne by the RA.

Exhibitors

Successful entrants to the Summer Exhibition will receive an invitation to the Exhibition Varnishing Day Reception, which takes place in the main galleries of the Royal Academy on Monday 5 June and is preceded by the Service for Artists in St. James’s Church, Piccadilly.

Exhibitors will also receive an exhibitor's card which admits them (with one guest) to the private views of the Summer Exhibition on 9, 10, 11 and 12 June and allows only the artist free entry throughout the run of the Exhibition.

Collection of works from the Royal Academy

Unsuccessful entries from round two of judging must be collected between Monday 22 May and Saturday 10 June 2017 inclusive. Those works that are not hung in the final Exhibition must be collected between Tuesday 30 May and Saturday 10 June 2017 inclusive.

At the close of the Summer Exhibition works that are exhibited must be collected between Saturday 26 August and Friday 15 September 2017 inclusive.

Opening hours throughout the collection period will be Monday to Friday from 8am to 4pm, Saturday 9am to 4pm. Closed on Sundays and Bank Holidays.

Please refer to the Terms and Conditions of Entry into the Summer Exhibition for full details.